Refund, Cancellation & Escalation Policy
At Ashoka Dairy, we are committed to delivering a reliable and satisfactory experience to every customer. We understand that there may be situations where an order needs to be cancelled, returned, or refunded. This policy outlines the applicable process, eligibility criteria, and timelines.
1. Cancellation Policy
Customers may request cancellation of their order by messaging the Ashoka Dairy customer support team through the customer support number: +91 96959 08726.
Cancellation requests must be raised before the order is dispatched.
Once an order has been dispatched or handed over to our delivery partner, cancellation may no longer be possible.
If cancellation is requested after dispatch, the customer may be required to accept the delivery and initiate a return/refund request, wherever applicable.
Ashoka Dairy reserves the right to determine cancellation eligibility based on the current fulfilment and delivery status of the order.
2. Return & Refund Policy
We strive to ensure that every order reaches the customer in the expected condition and quality.
If a customer receives an order that is damaged, missing, incorrect, tampered, defective, or incomplete products, the customer must report the issue to Ashoka Dairy within 24 hours of delivery.
Depending on the nature of the issue and the outcome of our verification, the resolution may include:
Replacement of the affected product/order
Refund of the applicable amount
Store credit or another appropriate resolution
Unboxing Video Requirement
For claims relating to damaged, missing, incorrect, tampered, defective, or incomplete products, customers are required to record a continuous unboxing video from the point at which the sealed package is received/opened until the contents are fully visible.
Claims without a valid unboxing video will not be eligible for a refund, replacement, or other claim-based resolution.
The unboxing video must clearly show:
The condition of the package before opening
The shipping/order label
The opening of the package
All products and contents received
Any damage, shortage, leakage, tampering, or discrepancy
Ashoka Dairy may request additional photographs, videos, or information where required for verification.
3. Refund Eligibility
Refund requests are subject to verification and investigation.
A refund or replacement may be declined where:
The claim is raised more than 24 hours after delivery.
A valid unboxing video is not available for claims where an unboxing video is required.
The issue cannot be reasonably verified.
The issue is caused by circumstances outside Ashoka Dairy’s responsibility.
The product has been consumed, altered, mishandled, or otherwise used in a manner that prevents verification.
The information or evidence provided is insufficient to establish the claim.
For perishable products, customers should report any quality, damage, or incorrect-order issue immediately and within 24 hours of delivery.
4. Refund Processing
Where a refund is approved:
For payments made through a credit/debit card, the refund will generally be processed to the original payment method.
For payments made through a payment gateway, UPI, or other digital payment method, the refund will generally be processed through the applicable payment channel or to the original payment source, wherever supported.
For Cash on Delivery (COD) orders, Ashoka Dairy may request appropriate bank/UPI details to process an approved refund.
The time taken for the amount to reflect in the customer’s account may depend on the payment gateway, bank, or financial institution.
5. Customer Support & Escalation Timelines
Ashoka Dairy aims to resolve customer concerns as quickly as possible.
Any escalation of a customer complaint, refund, delivery issue, product issue, or service-related concern must be raised within 24 hours of the relevant incident or delivery. Escalations raised beyond 24 hours will not be accepted or considered, except where required under applicable law.
Customers are therefore requested to report concerns promptly and provide all relevant information and supporting evidence at the time of raising the complaint.
6. How to Raise a Request
Customers should contact Ashoka Dairy through our official customer support number: +91 96959 08726 and provide:
Order ID
Registered mobile number
Reason for cancellation/refund/complaint
Unboxing video, where applicable
Relevant photographs or other supporting evidence
Any additional information requested by the support team
Our team will review the request and communicate the applicable resolution.
7. Escalation Matrix
If a customer is dissatisfied with the resolution provided by the customer support team, the matter can be escalated through the following escalation matrix, subject to the applicable 48-hour escalation window.
First Escalation - Grievance Officer
Grievance Officer: Alok Yadav
Email: ashokadairypvtltd@gmail.com
Turnaround Time: Within 48 hours of escalation
Customers are requested to allow the applicable turnaround time for resolution before proceeding to the next level of escalation.
8. Ashoka Dairy Customer Commitment
Every cancellation, refund, return, and complaint is reviewed with the objective of providing a fair and appropriate resolution. Where an issue is found to be attributable to Ashoka Dairy or our fulfilment/delivery process, we will take reasonable steps to resolve the issue in accordance with this policy.
This policy is subject to applicable laws and regulations and may be updated by Ashoka Dairy from time to time.
Ashoka Dairy